Mantle Law Limited
This Privacy Notice describes how we collect and use your Personal Data in accordance with applicable laws. It tells you what Personal Data Mantle Law collects, why we need it, how we use it and what protections are in place to keep it secure.
Terms used in this Privacy Notice
“Mantle Law”, “we”, “us” and “our” mean Mantle Law Limited.
“Mantle Law Personnel” means Mantle Law’s prospective, present and past directors, shareholders, partners, employees, consultants and agency staff, and people connected to such persons.
“Personal Data” means information about individuals (including you), and from which such individuals could be identified.
“You” means individuals whose Personal Data we process including, but not limited to our clients, client personnel, counterparties, counter-party personnel, other lawyers/advisors, witnesses, suppliers, supplier personnel, job applicants and individuals to whom we send marketing communications.
Mantle Law is the Data Controller and is committed to protecting the privacy rights of individuals, including your rights.
How does Mantle Law obtain your Personal Data?
In some circumstances, we may obtain your Personal Data from you directly but, more typically, we will obtain your Personal Data from a third-party source, for example, we may collect information from our clients/our clients’ personnel, agents and advisers, other law firms/advisers which represent you, the company for whom you work, other organisations/persons with whom you have dealings, government agencies, credit reporting agencies, recruitment agencies, information or service providers and publicly available records.
What Personal Data does Mantle Law collect from and about you?
We collect and use different types of Personal Data about you, which will vary in type and detail depending on the circumstances and purpose of processing. Please consider the following illustrative and non-exhaustive examples:
- Personal Data about you: name, address, date of birth, marital status, nationality, race, gender, preferred language, job title, work life and restrictions and/or required accommodations, possibly about your family life;
- Personal Data to contact you at work or home: name, address, telephone, and e-mail addresses; and
- Personal Data which may identify you: photographs and video, passport and/or driving license details, electronic signatures.
Why do we need to collect and use your Personal Data?
We need to collect and use your Personal Data for a number of reasons, the primary purpose being to provide legal advice and services to our clients which may involve the use of your Personal Data.
We may also process your Personal Data for effective business management purposes.
What is Mantle Law’s legitimate ground(s) for processing your Personal Data?
We must have a legitimate ground for processing your Personal Data — this may vary according to the type of Personal Data processed and the individual to whom it relates.
Performance of a contract with you (where applicable):
Mantle Law is entitled to process the Personal Data it requires in order to fulfil its obligations under its contract with you. This will be the relevant legal basis if you are an individual client or supplier/other individual with a direct contractual relationship with us.
Legitimate interests of Mantle Law or a third-party:
Mantle Law processes some of your Personal Data on the basis that it is in its legitimate interests and/or the legitimate interests of a third-party to do so. This will primarily concern the processing of Personal Data that is necessary to provide legal advice and services to our clients. Mantle Law’s legitimate business interest in such instances is the proper performance of its function as a provider of legal services. Mantle Law’s clients’ also have a legitimate interest (and more general right in law) in obtaining legal advice and services.
Mantle Law may also process your Personal Data on the basis that it is necessary for its legitimate business interests in the effective management and running of Mantle Law which may include, but is not limited to: engaging suppliers and supplier personnel; ensuring that its systems and premises are secure and running efficiently; for regulatory and legislative compliance, and related auditing and reporting; for insurance purposes; for recruitment/hiring purposes; for marketing purposes; and to facilitate, make and receive payments.
Compliance with a legal or regulatory obligation to which Mantle Law is subject:
In certain circumstances, Mantle Law must process your Personal Data in order to comply with its legal obligations. This might include, but is not limited to, Personal Data required: for tax and accounting purposes; for conflict checking purposes; and for Mantle Law to fulfil its compliance and other obligations under relevant legislation/regulation.
Sensitive Personal Data
If Mantle Law processes Personal Data relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, criminal record, trade‐union membership and health or sexual orientation, we will obtain your explicit consent to those activities unless this is not required by law (because, for example, it is processed for the purpose of exercising or defending legal claims). Where we are processing Personal Data based on your consent, you have the right to withdraw that consent at any time.
We may use your contact details to send you marketing materials, provided we are permitted to do so by law. You always have the right to unsubscribe from any marketing and can contact us any time in order to do so.
Who receives your Personal Data?
We may disclose your Personal Data to third parties (outside of Mantle Law and Mantle Law Personnel) if, but only when, we have legitimate ground to do. Such recipients include but are not limited to: co-counsel, other lawyers/experts/foreign law firms whom we instruct on your behalf; Mantle Law’s insurance brokers and underwriters; Mantle Law’s bank, auditors and accountants; Mantle Law’s outsourced IT providers and other suppliers; the Abu Dhabi Global Market (ADGM); the other side/other parties on any given matter.
If we transfer your Personal Data to third parties in other jurisdictions, we will ensure that your Personal Data is adequately protected.
How do we protect your Personal Data?
We have security arrangements in place to guard against unauthorised access, improper use, alteration, destruction or accidental loss of your Personal Data. We take appropriate organisational and technical security measures and have rules and procedures in place to ensure that any Personal Data we hold is not accessed by anyone unauthorised to access it. We have in place, and abide by, a specific information security policy about the security standards used to protect your Personal Data.
What are your rights?
Generally speaking, you have a right to access your Personal Data, to object to the processing of your Personal Data and to rectify or erase your Personal Data.
How to raise an issue in relation to your personal data
If you are unhappy with the information provided in this Notice or have concerns about the way in which Mantle Law processes your Personal Data, please contact us at firstname.lastname@example.org